Powerpoint presentations – do’s and dont’s


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How to present using Powerpoint

I present the main ideas from this podcast on Powerpoint presentations!

Preparation of a presentation:

  • what do I want the audience to do? (‘I want them to approve X’)
  • what story do I have to tell them to make them do this? (get them in the right emotional state)
  • what kind of data do I need for this story?

General:

  • you want focus on yourself; not on the slides of the presentation

Your story:

  • you should tell a story (not present just data)
  • slide should add to what you are telling
  • no more than three thoughts per presentation

How many slides:

  • 1-3 slides per 10 minutes of presentation
  • it could be just 1 slide per 10 minutes
  • less slides is better


Recommendation for book on improving your writing skills:

Using Fonts:

  • use no more than 3 different fonts
  • do not use bold font
  • font size 24 points or larger

Formatting:

  • use a simple footer
  • use very little colour (think of printing them!)

Powerpoint has 100 tools that you should never use:

  • animations
  • transitions (because you do not know where you are presenting, you might have network bottlenecks)
  • do not use sounds

Reviewing:

  • have someone else review your slides
  • proof read it backwards – this is effective

Using Excel in a presentation:

  • never put a complete Excel in a presention
    • the font is too small !
    • you do not know where the conversation is going to. So you do not have control

Give out handouts – they do not have to be replicas of the slides

Related posts:

April 3, 2008: Dodging Bullets in Presentations

January 16, 2008: A very practical guide for making Powerpoint presentations!

January 11, 2008: How to improve your presentations!

You can read more great tips from Manager-Tools at:


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